Organizing Your Trip

BOOKING YOUR TRIP

1. Contact Stacey Crocker, Schools & Groups Coordinator, to initiate booking process. At this time you will need to provide:
   • Requested date(s) and times
   • Requested Backup Date(s) – due to high interest, please have backup dates available in case your first choice is not available
   • Estimated number of students – We know attendance can vary. By providing as accurate a number as possible, and keeping us updated as your trip approaches, you help us create a better experience for everyone.
   • Preferred Arrival & Departure Times – In order for us to provide everyone with the best experience possible, Brimacombe will stagger group arrivals/departures.
     Our Schools & Groups Coordinator will work with you to finalize a date.
2. Review the Schools on Snow Ontario website – schoolsonsnowontario.ca– , where you will find great resources to help you in planning your trip.
3. Promote the trip
4. Send home necessary documents
   • Recommended Letter to Parents/Guardians and Sign Up Form
   • OSBIE Parental Consent form, or equivalent document approved by your board
5. Collect completed Consent Forms, Sign Up forms, and the associated fees
6. As forms and funds are collected, submit the Participant Information Details via the link provided by Brimacombe’s Schools & Groups Coordinator. By updating this form regularly, you will help us stay better prepared for your trip, with real-time data on how trip sign up is going.

Final details must be submitted no later than 2 weeks prior to your scheduled visit.